WHAT WE DO

  • Detailed assessment of all solicited tenders and quotations; to ensure the best possible contractual maintenance of the complex and a fiscal responsible mandate.
  • Establishment of energy and cost-saving protocols
  • Provide 24 hours a day availability and on-call service. All members of our team will become fully familiar with your property
  • Provide written reports and recommendations to the Board of Directors.
  • Administer all contract and maintenance service needs for each individual property, including but not limited to:
  • Snow Removal and Landscaping
  • Pest Control
  • Security Control
  • Cleaning and Maintenance of Common Areas
  • Garbage Removal
  • Janitorial Services
  • Fire Safety Inspection and Equipment Maintenance
  • Window and Glass Cleaning
  • H.V.A.C Maintenance

Physical Maintenance

Maintenance of your building’s common areas is important for keeping both life quality and the value of your assets high.

We will develop and implement a maintenance program relating to all aspects of the physical components of the building including mechanical, electrical, plumbing, fire safety system and insurance.

Preventative Maintenance

We will review other areas around the complex to ensure that often overlooked items are receiving necessary management & care.

  • Hydro consumption (common area lighting)
  • Common element maintenance matters (painting and decorating)
  • Elevator maintenance and servicing items
  • Periodic building repairs and maintenance items
  • HVAC preventative maintenance matters
  • Periodic electrical service repair and maintenance items
  • Plumbing-related preventative maintenance (i.e. jockey pumps and PRV valves)
  • Fire alarm security system
  • Domestic hot water and heating boiler system (i.e. burners trays, heaters, and check valves)
  • Water treatment and boiler operations
  • Monthly Financial Reporting
  • We deliver the following by the 11th Business day of each month:
  • a monthly financial statement on an accrued basis;
  • a list of aged accounts payable;
  • a list of accounts receivable;
  • a schedule of investments;
  • a schedule of accrued liabilities;
  • a copy of all bank statements;
  • a bank reconciliation;
  • a variance report explaining significant budget variances; and,
  • a reserve fund statement of expenditures.
  • We prepare an Operating Budget, using our detailed template, during the 10th month of the fiscal year that includes:
  • a projection of revenues and expenses to year-end using the 9-month results;
  • a variance analysis of projected expenses to budget;
  • a proposed budget for each expense for the following year;
  • detailed notes on each expense; and,
  • a draft covering letter to the unit owners addressing the budget and any fee increases.
  • We work with your Reserve Fund Planner to provide resources, information and support in the preparation of the Reserve Fund Study, and
  • review the corporation’s Reserve Fund Study, provide comments on it and submit a detailed Budget of Reserve Expenses for the following year.
  • We provide a number of other bookkeeping, accounting and financial management services including:
  • paying all invoices within 30 days of receipt;
  • paying any late penalties on hydro, gas, water and WSIB invoices that are solely signed by A PLUS signing authorities;
  • collecting maintenance fees and guaranteeing losses;
  • preparing all working papers for auditors;
  • providing Boards with our standard common charge collection policy;
  • providing procedures and systems for internal controls;
  • assisting the Corporation by opening an Investment Account with an external Brokerage Firm of their choice and ensuring that a proper Investment Plan is prepared;
  • making recommendations on investment purchases as per the Condominium Act;
  • providing Boards with our developed investment policy;
  • setting up a pre-authorized payment plan for common charges at rates below typical bank rates; and,
  • providing and procuring appropriate insurance coverage and appraisals.
  • We provide a wide variety of services for employees who work in your building that include:
  • a Group Benefits Program with the flexibility to the Corporation in terms of sharing premiums ;
  • an optional RSP Program;
  • a standard performance review program;
  • site-specific job descriptions for each employee;
  • Corporate support and advice on Payroll and Human Resource issues;
  • internal controls on hours/timesheets/payroll/government remittances;
  • separate payroll registers for each corporation;
  • a volume discount program on payroll services through vendors;
  • complete personnel record keeping;
  • recruitment, training and supervision of employees and recommendations on pay rates for all building employees; and,
  • our expertise in negotiating collective agreements with unions.

Financial & Accounting

Staffed with a highly experienced and skilled professional accounting team, supported by the industry-leading accounting software – YARDI, we will provide accurate and timely financial reporting.

Administration & Compliance Service

Your time is valuable. Don’t spend it worrying about details like making sure you’re compliant with the Condominium Act.

  • Enforcing the Condominium Act,1998, declaration, by-laws and rules
  • Managing sensitive issues and relationships with tact and diplomacy
  • Preparing status certificates
  • Preparing electronic logs and spreadsheets for status certificates and building inspections
  • Collection of common element fees and accounts in arrears
  • Organizing all condominium meetings
  • Attending all regular board of director meetings
  • Providing monthly management reports to the board
  • Maintaining client documents and records such as owner’s lists, trades list, contract summaries, annual budget planning guide and site information sheets
  • Assistance with welcome packages for all new residents

CONTACT US 

Our dynamic & proactive team are here for you, any time of the day and hour.

KEEP IN TOUCH WITH US